Instanet Blog

Transaction Management in a real estate office should be a top priority on several fronts. That's because transaction management is at the forefront of almost all misunderstandings and litigation. And it's why having a top-notch transaction management system in place is paramount.

Instanet Solutions, a leading real estate technology company, has one of the very best transaction management platforms available. The Company calls the service TransactionDesk.

With TransactionDesk, your transaction management tasks just got a whole lot easier. There are many robust features, including:

Reporting and File Management
View and access all the listing, sales and lease files in your office.

File Review Compliance Manager
You can define what documents you require for each transaction type. Brokerage staff can quickly and easily review files online, from any computer with web access.

Includes FREE "cloud storage" with DocBox and DocBox2Go
Access and manage your files from any computer with Internet access, 24/7. DocBox2Go includes Smartphone access. Don't wreck another vacation by not having the documents you need. Now you can have complete access to ALL your files, no matter where you are, as long as you can get on the Internet.

Task Management
A virtual checklist lets you manage all your transaction-related tasks and to-dos.

Custom Client Portal
Give your clients the ability to review files online, with their own online access. You control the setting of what you allow them to see.

Personal Branding
All emails, faxes and documents can be set up to include your logo, photo and personal branding.

This transaction management process is true 21st century, best of breed technology for your real estate practice. If you're ever audited, make sure you have all your ducks in a row, and all the necessary paperwork completed properly, archived, and easily available for review.

For more information, go to InstanetSolutions.com/TransactionDesk or call 800-668-8768.

The Future of real estate eSigning is Here
You know the story, you need to get real estate documents signed and distributed, but first you have to coordinate everyone's schedule and run all over town. But not anymore, with esigning from Authentisign. With simple "drag and drop" signing box technology, you can add esigning to just about any document, and then email or fax to get the job done.

Authentisign is FHA-approved and ESIGN compliant
Authentisign's esigning technology is the way of the future and it's available now. And its completely FHA-approved and ESIGN compliant. Once you start to use it, you'll wonder how you ever lived without it. This is game-changing technology. Your clients want the ease and simplicity of esigning. And it's a real schedule time saver. No one wants to have to rearrange their schedule to sign documents. Do it the easy way with Authentisign.  

Fast and Simple - Any Real Estate Professional Can Do It!
Simple always makes for the best real estate technologies.  Authentisign uses fast and easy "drag and drop" technology for individual e-signature blocks and "add initials" for multiple pages of sale contracts and listing forms.  Authentisign provides the real estate technology solution to prepare any online document for secure online signing.  

Low Cost for Unlimited Usage
In keeping with the simple approach, Instanet Solutions offers Authentisign with unlimited usage for one low cost annual (or monthly) subscription.  There are no page counts or limits on the number of online esignings that an account holder can create.  Additionally, Instanet Solutions offers free real estate training services for Authentisign as well as their other online real estate technology tools. Other companies have charged a "per use" cost that gets expensive fast.

One Platform Technology
Authentisign works well by itself, or as part of the suite of services offered under the One Platform technology from Instanet Solutions.  

There is a saying that "actions speak louder than words."  Bring your real estate practice into the 21st century with Authentisign. Like ATM machines, cell phones and laptop computers, you'll wonder how you ever got along without this technology. So stop running all over town to get signatures. For more information, click here.

The Evolution of Real Estate Faxing Solutions

If your real estate practice is still using the same old faxing solution, there's something you should know. Faxing has evolved, and the latest version of InstanetFax brings some of the best real estate technology features to faxing.

Those that say faxing is dead haven't been in a bustling real estate office lately. Title companies, loan brokers, escrow offices and attorneys all use faxing on a regular basis.

But what if you could change HOW you fax? That's the new evolution of faxing and it starts with InstanetFax.

The InstanetFax service has five different faxing services all bundled into one for one ridiculously low cost.

Email to Fax:
That's right. Now you can use your own email and send it to regular fax machine. InstanetFax includes the technology to compose an email message and send to a traditional fax machine.  All you have to do is compose an email message, type the recipient’s fax number in the subject line, attach any document (like a pdf or doc) and click send. How's that for convenience. You don't even need a fax machine in your home office anymore.

Fax to an Email:
Do you ever have paper contract pages and a fax machine, but really need to send your client, another agent, or service provider the fax but they don't have immediate access to a fax machine? Mostly everyone, though, has access to email. With InstanetFax, you can use a traditional fax machine to  email message the contents of the fax.  InstanetFax will covert a paper fax into a PDF document then deliver that PDF document to any email address. Here’s another valuable tip: create an InstanetFax cover for your own email account and use the same InstanetFax cover sheet  time and again to email docs to yourself.

Inbound Faxing is another feature of InstanetFax. You can have your own personal fax number or even include toll-free fax-back cover sheets. You receive inbound faxes online, can store them, and you get an email notification with the received fax attached as a PDF.  You can create very specific fax-back cover sheets when receiving specific documents or use a generic cover sheet to first receive, review then re-name and save received fax documents online for the required state retention periods.  

Outbound Faxing is super easy when combined with DocBox. You don't need to be within a thousand miles of a fax machine to send an outbound fax.  With Internet access, deliver documents as outbound faxes to a recipient’s fax machine. And with DocBox2Go, you'll have additional mobile access for online document faxing since you can do it from your Smartphone. With DocBox, any saved digital document can be faxed outbound.

Use the DocBox Print Driver to virtually ‘Print’ any document to fax, email  or account upload.  Install the DocBox Driver along with the other Printers on your desktop, laptop, office workstation or on all of your computers. You can then fax or email that document to anyone, anytime, as long as you have an Internet connection.

So there you have it -- the evolution of faxing. It can be a huge advantage to your real estate office in terms of convenience, accessibility and ease-of-use. You don't have to have access to a fax machine to fax -- how cool is that?

For more information on InstanetFax, please visit www.InstanetSolutions.com/instanet-fax.htm or call 1-800-668-8768.

Best Real Estate Technology Tools

If you're a real estate broker or agent looking for the best technology tools, you can find them under one platform.  Instanet Solutions actually has six of the best real estate technology tools to help you with your real estate practice.  And learning to use the new technology is made a lot easier with their unique one interface approach that contains one, or all six of the best real estate technology tools.  Here is summary of the best real estate technology tools:

TransactionDesk
If you bring all of the elements of a transaction or sales folder together online, what do you get?  You get one of the best real estate technology tools on the market today.  With TransactionDesk, you can manage all of your listings, sales and lease files online.  It's the complete online transaction management solution.  Feel free to replace those old manila folders filled with paper pages with online transaction files filled with digital forms and documents.  TransactionDesk has a complete and robust file history, and visibility from virtually any Internet-enabled device.  TransactionDesk also includes task, contact and calendar management features.

Instanet Forms
The first real estate forms service available for your iPad or other tablet device, Instanet Forms is a complete online and editable forms product.  Use form fields with no restrictions.  Instanet Forms also has easy copy and paste functionality, and a clause library for easy access to standard provisions and contract language.  Instanet Forms are printable, emailable and faxable.  You can even be notified, when forms are accessed and signed.  What's more, Instanet Forms are also available for esigning via our ESIGN service, Authentisign.

Authentisign
Now you don't have to run all over town getting signatures and arranging everyone's busy schedules.  Authentisign's eSignature technology is ESIGN-compliant and FHA-approved.  Use easy drag and drop signing blocks.  Authentisign's digital signatures trump ink signatures from a convenience and efficiency standpoint.  Plus, Authentisign is incredibly affordable, and can be accessed on an unlimited basis for one low yearly subscription price.  Adding esignatures is one of the smartest things you can do for your real estate practice.

DocBox
More than just unlimited online storage, DocBox is document management.  Access your most important documents from any Internet connection, 24/7 from anywhere in the world.  Meet local and state file retention requirements, and save on paper and traditional storage costs.  Plus, you get a very unique printer driver which lets you print documents, web pages, and virtually anything from your PC directly to any fax in the continental United States or Canada.  The printer driver also has a built-in PDF maker and integrated email feature so you can easily convert and protect documents before emailing them to your clients.  

DocBox2Go
Now harness the incredible power of DocBox from any Internet-enabled Smartphone.  DocBox2Go is one of the best real estate technology tools because you don't even have to lug around your laptop or paper files.  Go on vacation with just your suitcase and your Smartphone!

InstanetFax
Four distinct faxing services are included with InstanetFax.  They include outbound electronic faxing, direct receipt of inbound faxes, fax to an email and email to fax.  Choose from unlimited toll-free cover sheet faxing or unlimited faxing with a personalized fax number.  Receive and store faxes online and receive email notifications when you receive new faxes.

So there you have it, six of the best real estate technology tools.  You can choose the technology tools that best fit your business.  Get everything you want, and nothing you don't.  But together they represent one of the most powerful suites of the best real estate technology tools.  Please visit www.InstanetSolutions.com or call 800-668-8768 today.